Streamline your receipt generation and reporting with Active’s automated receipting process. Automatically collect data and track sales of all school items with ironclad audit trails.

• Student fee collection and POS software with inventory control
• GL posting, detailed receipts and comprehensive reporting
• Integrated web store enables online payments and student debt tracking
• Flexible bar code printing to automate sales
• Track valuable items like sports equipment, AV supplies, music instruments, locker assignments, parking permits, yearbook purchases and much more

Features

• Student fee collection – cash, checks, credit/debit card processing
• WebStore – eChecks & Online transactions
• Equipment tracking
• Track student fundraising activities
• Donation tracking – track and generate donation reports

Equipment Tracking

Manage the distribution of all school equipment and collect debt on lost, damaged and stolen inventory. 

• Track who has issued and returned the equipment
• Equipment number assignment makes it easy to track
• Easily collect debt on damaged, lost or stolen equipment
• Track valuable equipment items like helmets, uniforms, jerseys, audio visual, musical instruments and more
• Verify sports clearance and parental consent
• Track size assignment of school uniforms
• Robust reporting tool feature

Agency Billing – Third Party Billing

Robust third party billing capabilities that enable you to bill student/customer fees to agencies and companies, such as police & fire departments, corporation tuition reimbursement programs, PELL grants, State workers compensation funds and other entities.

• Create one invoice per agency, gather billing data by agency
• Enter cash receipts by agency
• Ability to update open agency invoices and student balance dues
• Easily print invoices and reports
• Reporting tool includes – Agency statements, aged invoice report by agency and invoice history report
• 1098 Reporting features:
  • Flag items for 1098-T reporting
  • Ability to report on the entire calendar
  • Consolidate data from multiple schools
  • Print 1098-T reports – in summary or detail by student
  • Send file to IRS