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Merit School of Music gives ActiveNet an A+; ASB Accountant & Activities Director at Gilroy High School switch to WebStore; new online Customer Portal is live – and more!
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Webinars
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Don't miss our next Webinar topic: Facebook Tips and Tools to Increase Participation.
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If you run your school like a small business, take a lesson from major brands like Coca-Cola, Nike, Starbucks, and many more, that are taking advantage of Facebook to engage audiences, drive interaction, and increase sales and participation.
Join us on Thursday, January 28, for a free webinar on Facebook Tips and Tools to Increase Participation. In this webinar, Active Network's Director of Social Media, Justin Ramers, will provide an in-depth look at Facebook and show you how to leverage it to create a powerful marketing and student communication tool for your organization.
You will learn:
- How to establish a Facebook Fan Page for your organization
- News Feed and what it means to you
- Tips and tricks to grow your fan base
- Effective messaging for Social Media
- Analytics through Facebook Insights
When: Thursday, January 28, 2010
Time: 10:00 a.m. – 11:00 a.m. Pacific Time
(1:00 p.m. – 2:00 p.m. Eastern Time)
Cost: Free
Register today, space is limited!
Did you miss a previous webinar? You can view any ActiveEducate webinar on-demand by following these links:
Social Media Tips and Tools to Increase Participation
Fundraising 2.0 - Quick & Easy Ways to Attract Online Donors
Drive New Revenue for Your Schools & Districts with Partnership Marketing
How to Boost School Funds, Fitness and Community Support
Best Practices for Internal Funds
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Featured WebStore of the Month
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Gilroy High School ASB, Gilroy, CA
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Featured WebStore Administrator
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Gilroy High School ASB, Gilroy, CA
Jan Alonso
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Featured WebStore Administrator
Jan Alonso
ASB/School Accountant
Responsibilities: ASB and school site budgets
Number of students on campus: 2000
Products used: Tracks, WebStore, SchoolBooks, PC remote
Jan Alonso knows a thing or two about school accounting software. Prior to joining Gilroy High School in 2000, Jan worked at the district level, using county-based accounting systems, as well as Excel, QuickBooks, Quicken, etc. Upon arrival at Gilroy High School, Jan learned that the school's athletic and activities director had purchased BlueBear's Tracks program to automate accounting processes and eliminate paper receipting and manual data entry. “I was really happy that the software was here and ready. With so many students, it was a great benefit to shorten waiting lines for making payments. Plus, when you get in and run reports and see the information that's available, it's actually fun!”
In addition to Tracks, Gilroy High School also acknowledged that it was time to offer an online payment solution for items such as AP test fees and an annual fundraiser, but chose another solution that they used until this past year. In 2009, ActiveEducate's WebStore was selected as it offered integration with Tracks and SchoolBooks, which Jan has been successfully using since starting to work at Gilroy HS. “WebStore transactions are transparent, from the online purchase to bank reconciliation and fund accounting. We have information at our fingertips, limiting the amount of work that we have to do internally, and limiting the amount of time our students and families wait in line. Now with WebStore, we can easily collect and track payments, and parents receive an automatic confirmation of payment following each transaction. We all benefit.”
Jan notes the school sells everything from PE clothes and sweatshirts to hats, yearbooks, and other seasonal items online. “Next we will try offering lab fees, then maybe prom and winter ball dance tickets on the WebStore, too. We hadn't done the dances before because students must meet academic eligibility requirements, confirm permission slips and clear fines, but the WebStore can help us with these requirements.”
Although fairly new to the ActiveEducate WebStore experience, Jan notes, "Of particular interest to us is the ability to determine convenience fees both globally and individually to the items, the use of clearing and expense/income accounts in relation to the fees and sales, the seamless communication to and from the WebStore, Tracks and SchoolBooks, and the clear audit trail. It is obvious that a lot of planning, thought, and time went into the WebStore program. I look forward to expanding our WebStore for our community and thank ActiveEducate for helping to make my job easier!"
Want to learn more about how a WebStore can make your job easier, too? Click here to request more information.
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Support News
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The new Active Network Customer Portal is live!
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Get ActiveEducated
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First event of 2010 scheduled at Castro Valley High School
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Our next Get ActiveEducated event will feature Sandy Stiving, Financial Secretary at Castro Valley High School, to discuss how they've been successful in using ActiveEducate's WebStore, Tracks and SchoolBooks software to offer parents and students online payment options for school items. You'll learn how Sandy and the school staff have been able to provide more security and accountability for their school funds, as well as reduce the manual work involved in processing payments.
When: Thursday, January 28, 2010
Time: 3:00 – 5:00PM
Where: Castro Valley High School
To RSVP, please email Julie.Halladay@Active.com by Tuesday, January 26th.
How about an ActiveEducated event at your school?
Let us know if you're interested and we'll organize a Get ActiveEducated event at your school or district. Please email Julie.Halladay@Active.com.
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School Standout: Merit School of Music
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ActiveNet frees up admissions staff to spend more time on recruiting
Sarah S. Wright, Director of Student Services
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The Merit School of Music was founded in 1979 on the desire to provide life-changing experiences for children through music. This year, the school will reach 7,000 young people, in ages ranging from newborn to 18 years, at nearly 90 locations throughout metropolitan Chicago. Merit offers a sequential continuum of music education for children, from early childhood classes and vocal group instruction, to private lessons, theory classes, musical theater and jazz studies.
With a growing student population, Merit selected Active Network's ActiveNet registration software to integrate the work of three separate systems into one centralized, Web-based system. “We aim to eliminate duplicate efforts and better utilize the talents of our admissions staff, affording us more time to spend with families and less time correcting or proofing data entry errors. So far we have the full admissions team on the system producing all work related to enrollment, our front desk operations staff using it daily to assist families making payments and inquiring about class availability, and our programming staff using it to produce reports, attendance, faculty and student schedules, and soon, payroll. Using the ActiveNet system, we expect to have better information, consolidated efforts surrounding workload, and trusted information for our families, faculty and staff.”
Want to learn more about how ActiveNet can meet your school's specific needs? Click here to request more information.
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Team Member Spotlight
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Eric Coffman, Developer
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As a respected developer on the Active Network team for nearly four years, Eric Coffman ensures that customer software issues are addressed and resolved in a timely manner. He helps keep Active's software bug-free, relieving the support team from handling duplicate issues.
When he's not enthralled in software development, Eric can be found caving, climbing, collecting and photographing, or spending time on home improvement projects.
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ActiveEducate, a part of Active Network, delivers industry-leading online fee payment, registration and data management tools for schools and districts, administrators, finance personnel and students. Active's simple, web-based technologies help improve efficiency and reduce the costs associated with managing school fees, activities, events, merchandise, fundraising, after-school care, and more. Learn more at www.ActiveEducate.com.
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